ARTICLE 1 – NAME
It is founded between the members of these statutes an association governed by the French law of 1 July 1901 and the decree of 16 August 1901, with the title Organic textile Matérials: Identification, Research, Studies (MOIRES).
ARTICLE 2 – PURPOSE
The purpose of the MOIRES association is to study and develop the textile and organic materials related to it (various fibres, fur, etc.) in all their forms in the fields of archaeology and social anthropology through various means such as the organization of scientific events, the experimentation, the writing and the dissemination of written materials. It also wants to create links between the different textile players (professionals, students, artisans), in a multidisciplinary and scientific perspective. The association can also offer educational activities, for example in schools and museums.
The association may have an economic activity by disseminating derivatives, products resulting from experimentation, publications, etc.
ARTICLE 3 – HEAD OFFICE
The head office is located at 4 Théodore de Banville, 63000 Clermont-Ferrand (France).
In the case of a transfer of the head office decided by the board, the board must be voted at an extraordinary general meeting by an absolute majority vote.
ARTICLE 4 – DURATION
The association is constituted for an unlimited period.
ARTICLE 5 – COMPOSITION
The association consists of:
a) Founding Members
b) Active Members
c) Benefactor Members
d) Honorary Members
ARTICLE 6 – ADMISSION
The association is open to all adults (18 years old and more) with an interest in textiles in the humanities (archaeology, social anthropology, history, art history).
To join the association, an application form must be sent by email or post to the association. This bulletin is available from the association. The application for membership will then be considered by the board members, without the latter having to give any justification in case of refusal of admission.
The membership of the new member will be officially validated after payment of the annual subscription.
ARTICLE 7 – MEMBERS/SUBSCRIPTION
All members are subject to the annual subscription, except honorary members.
Active members are those who have undertaken to make an annual subscription. Beneficial members are persons who pay an annual higher subscription than that fixed or who make regular donations to the association. The amount of contributions shall be fixed each year by the general meeting and appears in the rules of the association.
ARTICLE 8 – REMOVAL
Membership is lost by:
a) The resignation;
b) The death;
c) Removal by the board for non-payment of the subscription or for serious reasons, the person concerned having been invited (by registered letter) to provide explanations in front of the board and, or in writing.
ARTICLE 9 – RESOURCES
The association’s resources include:
a) The amount of subscriptions;
b) Grants from the State, departments, municipalities, sponsors and patrons;
c) All resources authorised by the laws and regulations in force. The association may sell publications written by its members on behalf of the association. The publications will concern textiles from archaeological and anthropological contexts and will be obligatorily validated by the members of the board before publication.
d) Gifts, donations and legacies;
e) The benefits generated during the organisation of events.
ARTICLE 10 – GENERAL MEETING
The general meeting shall include all members of the association. Only current members in the payment of their annual subscription have a deciding vote.
The general meeting shall meet annually in December.
At least 15 days before the date fixed, the members of the association are summoned by the secretary. The agenda is on the summons.
The president, assisted by the members of the board, presides over the meeting and explains the moral situation or activity of the association.
The treasurer shall report on its management and submit the annual accounts (balance sheet, income statement and annex) to the approval of the meeting.
The general meeting shall fix the amount of the annual dues to be paid by the various categories of members.
Only agenda items may be discussed.
Decisions shall be taken by an absolute majority of the votes of the members present or represented. Members attending the meeting by videoconference are considered to be present.
In order for decisions to be voted on and taken into account, the quorum must be equal to or greater than one-third of the active members of the association present or represented at the general meeting. If a quorum is not reached at that first meeting, a second general meeting shall be called. This time, no quorum will be required to vote on decisions.
Persons unable to attend the general meeting in person may be represented by a representative who is a member of the association through a proxy. This proxy must include the name of the member, the name of his representative and the date of the general meeting for which the said member is represented. A member of the association may represent two persons.
Every five years, after exhaustion of the agenda, the board’s outgoing members are renewed.
All proceedings shall be taken by show of hands, except for the election of the members of the board or if more than 50% of the members present request a secret ballot.
Decisions of general meetings shall be binding on all members, including absent and, or represented.
ARTICLE 11 – EXTRAORDINARY GENERAL MEETING
At the request of the board, or at the request of more than half of the registered members, the president may call a special general meeting, in accordance with the rules laid down in these statutes and only for the amendment of the statutes or the rules of procedure or the dissolution of the association.
The convening procedures are the same as for the ordinary general meeting.
The deliberations shall be taken by an absolute majority of the members present or represented. Members attending the meeting by videoconference are considered to be present.
For an extraordinary general meeting, the quorum must be equal to or greater than one-quarter of the active members of the association present or represented at the general meeting. If a quorum is not reached at this special general meeting, a second special meeting shall be called. Quorum will no longer be required for this second extraordinary general meeting.
ARTICLE 12 – THE BOARD
The association is managed by a board elected for five years by the general meeting. The number of terms of the board members is unlimited.
The members of the association elect an office by secret ballot. The members of the board meet after the vote to elect from among themselves:
a) A president who is empowered to represent the association in all acts of civil life, including to represent it in court. The president orders expenses and is authorised to open and operate the accounts of the association.
b) A treasurer who has, with the president, the signature on the association’s bank accounts. The treasurer shall make the payments, collect the receipts and, as such, operate the accounts of the association and shall be responsible for their maintenance.
c) A secretary who is essentially responsible for keeping the various records of the association, for drawing up the minutes of the meetings that he or she signs in order to certify them as true. If no one is designated specifically for this function, the position of secretary may be held by the president or treasurer of the association.
The functions of president and treasurer shall not be cumulative. An alternate secretary and treasurer may also be appointed as required.
In the event of a vacancy, the board shall provisionally provide for the replacement of its members. Their final replacement shall be carried out by the next general meeting. The powers of the members thus elected shall expire at the expiry of the term of office of the replaced members.
The board shall meet at the call of the president, or at the request of a third of its members. The meeting may be held by videoconference if one or more board members are unable to physically travel to the meeting site.
Decisions shall be taken by a majority of votes. In the case of division, the vote of the president is leading.
Any member of the board who, without excuse, has not attended three consecutive meetings shall be regarded as resigning.
ARTICLE 13 – COMPENSATION
All functions, including those of board members, are voluntary. Only expenses incurred in the performance of their mandate shall be reimbursed on proof. The financial report submitted to the ordinary general meeting shall present, by beneficiary, reimbursement of mission, travel or entertainment expenses.
ARTICLE 14 – RULES
Rules shall be drawn up by the board, which shall then have it approved by the general meeting.
These rules are intended to lay down the various points not provided for in these statutes, in particular those relating to the internal administration of the association.
ARTICLE 15 – DISSOLUTION
In the event of dissolution in the manner provided for in Article 11, one or more liquidators shall be appointed, and the net assets, if any, shall be attributed to a non-profit organisation, or an association with similar purposes, in accordance with the decisions of the extraordinary general meeting which decides on the dissolution. The net assets may not be attributed to a member of the association, even partially, unless a contribution is taken over.
ARTICLE 16 – LIBERALITIES
The association undertakes to present its registers and accounting documents on any requisition by the administrative authorities with regard to the use of the gifts it would be authorised to receive, to allow its establishments to be visited by the representatives of those competent authorities and to report to them on the operation of those establishments.
Done at Clermont-Ferrand on 12 May 2019.
The president, Émeline Retournard
The Treasurer, Elsa Desplanques
The secretary, Isaline Saunier